Rocky Mountain Wedding Rentals: How to Choose and Customize Your Perfect Setup

Setting the Stage: Assessing Rental Needs for Rocky Mountain Wedding Rentals

Start by matching your rental plan to the bones of the venue. A mountaintop lodge with a great room requires a different arsenal than a windswept alpine meadow or a century-old barn. Guest count drives scale, but the layout dictates flow. Seasonal weather in the Rockies can swing from sun to sudden downpour, so factor in shelter, temperature control, and terrain. Remote venues often lack reliable power, which means generators and extra lighting rigs. Approaching it like a tactical inventory keeps surprises to a minimum. Chairs, tables, linens, lighting, audio — tick them off like mission objectives, not pretty afterthoughts.

Budgeting Your Wedding Equipment Hire

Rentals eat more of the budget than many expect. Furniture, tents, specialty décor, service fees, delivery and breakdown costs — they add up fast. A sensible rule is to earmark 10 to 15 percent of your total budget for them. That gives breathing room for quality without panic spending. Sometimes it is smarter to go basic on the less-visible elements and splurge on a few high-impact focal pieces. A striking ceremony arch can outshine a table full of ornate chargers no one notices after the salad.

Essential Outdoor Wedding Rentals

Outdoor Rocky Mountain weddings are bliss until the weather turns ugly. Secure a tent or clear-span structure before you secure your photographer. Add flooring or sturdy platforming underfoot so heels do not sink in mud. Sidewalls can block wind and trap warmth with the help of heaters, while large fans keep summer air moving. Weather-resistant seating and lounge areas buy comfort and keep guests on-site longer. These structural choices also shape your photos, creating defined spaces and sheltering details from being lost to harsh light or glare off snow.

Custom Decorative Rentals for Themed Weddings

A theme without custom rentals is just a mood board. Rustic chic begs for reclaimed wood farm tables, wrought iron lanterns, and mismatched vintage china. Modern minimalist comes alive with sleek ghost chairs, monochrome linens, and sculptural centerpieces. Vintage glam demands velvet lounges, ornate mirrors, and heavy draped backdrops. Statement rentals are the brushstrokes that make the composition sing. Play with layered textures and seasonal accents to give depth instead of a flat, catalog-perfect set.

Working Efficiently with Rental Companies

Skip vague emails. Show suppliers scaled site plans with clear measurements so they are not guessing. Lock delivery windows early to avoid the Saturday crush. Always ask about damage policies, setup fees, and whether insurance is non-negotiable. These details are less glamorous than menu tasting but far more expensive if overlooked. Online order forms and shared spreadsheets keep changes visible and reduce the risk of crossed wires between what you think you booked and what actually shows up.

Securing Rentals on Time

In peak season, hesitation means someone else takes the exact tent size you need. Make your first inquiries 8 to 12 months out and lock essentials as soon as your venue is confirmed. Confirm final quantities and details 4 to 6 weeks before the wedding. Build in a contingency plan so last-minute headcount shifts or a bad weather forecast do not derail the setup entirely.

Maximizing Value with Smart Rental Choices

Vendors will deal for the right client at the right time. Aim for off-peak dates or weekdays to unlock discounts. Ask for package pricing that bundles multiple items instead of paying à la carte. Always compare at least three quotes and comb the fine print for what is included and where the add-ons quietly pile up. A full-service company can handle delivery, setup, and styling without you juggling five separate contracts, which is often worth the marginal extra spend.

Further Resources for Wedding Rentals

Specialized rental pros know which items survive mountain weather and photograph well in the altitude’s light. They also have the logistics muscle to make it happen. For an extensive selection of décor and equipment, explore utah wedding rentals.

Next Steps: Putting Your Rental Plan into Action

Finalize your item list without second-guessing, confirm every vendor’s delivery and pickup timeline, then schedule an on-site walk-through to troubleshoot. You now have the framework to book with precision instead of on instinct. The pieces are yours to choose and shape. Now go build the scene that matches the view.

3 Great Ways to Involve Your Kids in a Second Wedding

Second weddings can be tricky. Sometimes they are the result of a tragedy, while other times they can be chalked up to mistakes from the past. No matter the situation, though, there is no reason to make it any less special. After all, this is the start of an amazing journey, and you want your special day to be great and memorable.

One additional complication, however, can come in the form of your kids. Especially for young children, they may be confused about what's going on. And kids of any age are likely to have some strange feelings about how their family is changing.

The best advice is to confront this head-on. Don’t let complex emotions bubble under the surface and turn into real issues. You want to treat your kids as smart people and try to explain everything that’s appropriate to say as clearly as possible. Certainly, this won’t always solve everything, but it is a needed step during the process of change.

And it will only be further solidified with actions. In general, it will be helpful to include your kids in your second wedding from the start. The following tips represent three of the best ways to get them involved and keep them from experiencing any unnecessary confusion.

1. Family Decision-Making

To help make sure all the kids — no matter their age — understand what's happening, you'll want to involve them as early in the process as possible. One great way is by including them in a few decisions from the get-go. Sit them down as you go through things like picking out the invitations and save the date cards. This will show them there is an actual day on the calendar when the change will take place. And that will help make it real in their minds.

2. Guest List Comfort

At the same time, you can also involve the kids in the guest list planning. Much like choosing and sending out invitations, this will further help reinforce the fact that this is an actual event that will take place a few months down the line. But it will also be comforting for them to see how many of their loved ones will be there. They may still be struggling with the change, but this shows them many of the people they know aren’t going anywhere. Many of the extended family and friends who have been constants throughout their life will be right there standing beside you.

3. Wedding Day Considerations

Of course, you also want to involve the children as much as possible on the wedding day itself. As many brides and grooms know, it’s often the young ring bearer and precious flower girls who the rest of the family gets the biggest kick out of seeing. Or, if they're old enough, they may even want to sit at the head table or say something during the reception. Go with your instincts, and no matter what, be sure to check in on them regularly throughout the day. They may be going through some emotions that come out all at once. That's why you need to be there for them, even if it’s easy to get caught up during what is supposed to be your event.

Second Time's the Charm

With any luck, your second wedding will go even better than the first. You've got some experience now after all, right? But while this may be another go-around for you, it might be new for your kids. At any rate, they will certainly be experiencing this event much differently than you.

Transparency and inclusion will make it easier for everyone. Involve the children as early on as possible when it comes to both picking and sending out invitations and save the date cards. Show them the guest list at the same time, so they can see who will be there. And be sure to watch for any problems or insecurities on the wedding day itself.

Kids are resilient and can handle almost anything. Honestly, it seems like they are tougher than adults sometimes. But they are still young, and they can struggle to understand mature subjects. So, be aware of that and try to help them along. That way, the start of your new relationship can be embraced by everybody in the family.

Plan Your Wedding With Stationery from Minted #ad

I remember over 20 years ago when I was planning for my wedding, before the convenience of the Internet. I had to do a ton of running around for everything I needed. One of the first things on my long list of things to purchase was the wedding invitations. In those days we had to thumb through enormous catalogs with card samples. It took us probably 3 hours to get it all done between picking a layout, figuring out what we wanted printed, the ink color and font. Fast forward to 2015, we can now do all of those same things without leaving our house in a fraction of the time. Minted.com offers a wide variety of styles and themes to choose from.

Look at these gorgeous "Save the date" cards. 

You can really customize your order in any way to suit your needs. The website makes it so easy to break down the colors, themes, card style, paper type and more. I played around on the site to make my dream invitations and guess what? It took me all of 20 minutes and I never got off the couch!

I absolutely love this design and shape. I also like that Minted automatically shows the matching RSVP cards, envelopes, thank you cards, labels and more. Minted also auto-saves your recent product views in the event you want to go back for another look.

I think the hardest thing is having to settle on one design! If you are looking for beautiful wedding stationery, I highly suggest Minted. You can even get free samples to get to see stationery items up close.

A couple years ago, I had a billing issue (a mistake I made) and spoke with someone in their customer service department. I was so impressed by the level of customer care and my issue was resolved right away. They even sent me a personalized follow-up email to make sure everything was correct. Now that's what I call great service! Consider Minted for your wedding stationery needs. Be sure to connect with Minted on Facebook, Pinterest and Twitter for product promotions and updates.

I received a gift code to share my honest opinions about Minted.com. All opinions are 100% mine as always.