Invitations, check. Drinks, check. Décor, check. Now what else do you need to host an awesome party? As fun as celebrations can be, they’re also a lot of pressure on the people who are going to be hosting them. You’ve got a lot to remember before the big day and various important aspects to organize, so it’s easy for something to slip through the crack.
If you want to ensure that everything goes off without a hitch, then you might consider using a party planning checklist to guide you. We’re going to help you out with avoiding catastrophes by reminding you of some of the things you need to include on that list.
1. The Date and Time
Choosing the right date and time is one of the most important parts of planning a successful party. You need to pick a day that’s suitable for the guest of honor at your party, but it’s also worth thinking about the other people who are going to be attending too. For instance, do you need to choose a weekend so most of the visitors aren’t going to be at work?
If you’ve got a close-knit group of friends and relatives it might be helpful to check that the date you choose doesn’t clash with any events or significant holidays around the same time too. You don’t want people to have to choose which party to go to.
2. The Venue
Where is your party going to be? Are you having a quiet get-together at home, or hosting a wine tasting event at your local bar? Do you need to go and hire a specific location, and how will the people attending your party be able to get there? Are there going to be parking spots nearby?
There are various aspects to the venue that you need to be aware of when you’re making the right choice. For instance, think about how many people this location can hold, and how big the celebration is going to be. It’s also worth checking whether you can decorate the venue yourself, or whether they’ll help you out and do that for you. What are the rules about music and curfews, and can the venue sell alcohol to your guests?
3. Booking the Professionals
Depending on the kind of party you’re hosting, you might need to get some professionals involved to help you out. For instance, if it’s a big event, you might want an entertainer to keep the kids and your guests happy. You might hire a magician, for instance, or a local band to play some music. On the other hand, you might just opt for a DJ to mix some tracks for you on the day.
Other professionals might include caterers that you need to hire to help you out with feeding everyone who’s coming to your party. You might be able to do some of the cooking and prep at home if you’re not catering for too many people. However, bigger events often require some help.
4. The Gift Situation
Presents are a common part of a great party situation, but there are sometimes rules to consider on the gifts that you’re going to give. Are you going to have a gift exchange where everyone can share presents as part of the party experience, or do you need a table where people can pile the gifts that they’ve brought for the person that you’re celebrating – for them to open later. If you’re all going to be exchanging gifts, do you want to stick to a specific budget or theme?
Depending on the nature of the party, it can be helpful to include some extra details about gifts on the invitation, so people know what to expect, and how to plan. For instance, for some parties, you might ask that people send the gifts straight to the person’s home, rather than bringing them to the venue.
5. The Must-Haves
Finally, create a small list of absolutely essential things that you really need to prioritize above anything else. These are the things that you want to spend extra time and attention on, because if everything else goes wrong, you know they’re going to save the party.
The must-haves on your party planning list will depend on the nature of the party, and what you consider to be important. For some people, the right music will be crucial, whereas for others it’s all about the catering. Bring this part of your checklist to the top, and get help making sure that everything you need is available.
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